Rat City Halloween Block Party – Terms & Conditions

By participating in the Rat City Halloween Block Party, you agree to the following terms:

Independent Operation:
All participants, including vendors and trunk-or-treat participants, operate independently and without any affiliation to the White Center Business Alliance (WCBA). The WCBA is providing only a designated space for your booth or setup and is not responsible for the management, operation, or activities of your participation.

Liability:
Participants acknowledge and agree that the WCBA is not responsible for any loss, damage, theft, injury, or legal liabilities that may occur to persons, property, merchandise, or actions during the event. Participation is at your own risk.

Compliance:
Participants agree to follow all applicable laws, local regulations, and event guidelines. All props, decorations, and materials must be safe and appropriate for a family-friendly environment.

Candy Requirement:
Trick-or-treat participants must only pass out individually wrapped, store-bought candy.

Setup & Teardown:
Participants are responsible for setting up, staffing, and taking down their own booth or trunk. The designated space must be left clean and free of debris after the event.

Donation / Fees:
Participation may include a suggested donation (e.g., $20) to help cover event costs. This donation is voluntary but appreciated.

Photography / Media:
By participating, you consent to the WCBA taking photos or videos of the event, which may include your setup, for promotional purposes.

Event Changes:
The WCBA reserves the right to make changes to event timing, location, or layout as necessary.

Code of Conduct:

  • Participants must treat all attendees, volunteers, and fellow participants with respect and courtesy.

  • Harassment, discrimination, or disruptive behavior will not be tolerated.

  • All activities, decorations, and displays should be family-friendly.

  • Participants must comply with all safety guidelines and event rules.

No Political Activities:
Participants may not use their booth or trunk to promote political agendas.

Vendor Requirements:

  • Vendors new to booth registration must ensure they have the proper permits and documentation required for their vendor type. These must be submitted with registration and be available electronically at the event.

  • Any booth donations or registration fees will not be refunded if you are unable to vend due to missing documentation or no-shows.

Booth Responsibility:

  • Booth operators are responsible for their own displays, tables, chairs, umbrellas/tents, weights, etc.

  • If you need additional materials or supplies, indicate this in your application, and WCBA volunteers will do their best to assist.

License / Permit Requirements:

  • Vendors are responsible for all permits and licenses required by the state, county, and city for the sale of their products.

  • Vendors should make an effort to align with the event theme if possible.

  • King County Business License, if applicable.

  • Temporary Food Service Permit is required if sampling or selling food that must remain cold or use ice. (For assistance, see the Seattle King County Public Health Department website.)

  • Food Handler’s Permit is required if sampling food products.

  • Fire Permit is required if using propane.

By signing up or participating, you acknowledge that you have read, understood, and agreed to these terms, including the candy requirement, code of conduct, and vendor requirements, and that you are operating independently without affiliation to WCBA.